"I can only picture the room in my head, or sketch a rough version on paper."
Build the actual room on a canvas: add tables, walls, the bar, DJ booth, stage, and dance floor, then resize and position each one to match your venue.
Feature
Seating Plan Tool for Weddings and Events
Lay out your actual venue on a resizable canvas: tables, walls, the bar, DJ booth, stage, and dance floor. Drag guests from your list straight onto their seats, rearrange and resize anything freely, and color-code tables for quick reference. Dietary tags stay visible the whole time, so you always know who needs what before the caterer asks.
Why couples use Celebrate for seating
Stop Wrestling With a Seating Chart Spreadsheet
Moving guests around a seating plan in a spreadsheet means constant copy-pasting and second-guessing. Celebrate gives you a full venue canvas, tables, walls, bar, stage, dance floor, that stays connected to your guest list.
"Every time I move one guest I have to fix three others manually."
Drag and drop guests between tables directly on the plan. One move, done — no cell-editing or formula fixes.
"I always lose track of who's vegan, who needs a special menu, or who doesn't drink."
Each guest card shows their tags at all times, so dietary needs and preferences are visible right on the plan without opening a separate sheet.
"Finding a specific guest while arranging seats takes forever on a long list."
Search by name in the sidebar and jump straight to any guest so you can place them without scrolling through hundreds of rows.
"I need to see how full each table is without counting heads myself."
Each table shows the current count against its total capacity so you can balance the room at a glance.
"With 15+ tables, I can't tell them apart at a glance."
Color-code each table so the whole layout is easy to scan, family groupings, meal types, or anything else you want to spot instantly.
How the seating plan tool works
From Guest List to Seated Guests in a Few Steps
- 1Lay out your venue on the canvas: add tables and set their capacity, then place walls, the bar, DJ booth, stage, and dance floor around them
- 2Your guests from the list appear in the sidebar, ready to be placed with their name and tags already visible
- 3Drag guests from the sidebar onto a table, or move them between tables until every group is where you want them
- 4Move and resize tables or venue elements at any time, and color-code tables to keep the layout easy to scan
- 5Search by name to find any guest quickly, and filter to see only unseated guests so nobody gets missed
- 6Review each table's count against its capacity, then print or export the plan to share with your venue or planner
Built for weddings and baby showers
The seating tool for the event you are planning
Wedding Seating Plan
A wedding seating plan means balancing family dynamics, dietary requirements, travel arrangements, and table counts across dozens or hundreds of guests. Celebrate lets you work through all of it visually with drag-and-drop placement, constant tag visibility, and a live connection to your guest list so your plan and headcount never drift apart.
Baby Shower Seating
A baby shower seating layout is usually smaller but still needs some thought around who sits together and which dietary preferences to account for. Celebrate lets you set up tables quickly and drag guests into place without any spreadsheet headaches.
Birthday Party Seating
Planning a birthday dinner or party? Set up tables, set capacities, and drag guests into place — with dietary tags visible throughout so you always know who needs what.
What this unlocks
Your seating plan works best when it starts from an accurate, well-organized guest list
Pull guests directly from an organized, up-to-date list
When your guest list already has groups, tags, and confirmed attendance, building the seating plan gets much faster — no guessing who is actually coming.
Explore Guest List Manager
Know who is attending before you start placing seats
Collecting RSVPs first means you only seat guests who have confirmed — and their meal choices and dietary preferences from custom RSVP questions carry through automatically, so your table plan and catering notes are always in sync.
Explore Digital RSVPs
Share venue and seating details on your event website
Once seating is confirmed, your event website keeps guests informed about venue details and anything else they need to know before the day.
Explore Website Builder
FAQ
Seating Plan Tool FAQ
How do I make a wedding seating plan online?
Create your event in Celebrate, add tables with their capacities, and drag guests from your list into seats. You can rearrange everyone at any time and the plan updates instantly.
Can I see dietary requirements and tags while placing guests?
Yes. Each guest card in the seating plan shows their dietary tags and custom RSVP answers — like meal choice or allergy notes — at all times. These flow directly from your RSVP form, so you never need to cross-reference a separate sheet while placing guests.
Does the seating plan connect to my guest list?
Yes. Guests on your seating plan come directly from your Celebrate guest list. Any updates to attendance or tags in the guest list are reflected straight away in the seating plan view.
Can I search for a specific guest while arranging seats?
Yes. Use the search bar in the sidebar to find any guest by name and go straight to placing them at the right table without scrolling through the whole list.
How do I know if a table is full?
Each table shows a live count of seated guests against its total capacity, so you can see at a glance which tables are full and which still have space.
Can I create a mockup of my venue layout?
Yes. Add your tables, then place other elements like walls, the bar, DJ booth, stage, and dance floor onto the canvas. Resize and reposition everything freely until the layout matches your actual venue.
Can I drag and drop tables to rearrange them?
Yes. Every table is a card you can drag anywhere on the canvas. Move tables around as many times as you like, nothing is fixed in place while you're still working out the layout.
Can I add elements like a stage or dance floor to my seating plan?
Yes. Beyond tables, you can place a stage, dance floor, bar, DJ booth, and walls on the canvas, then resize and position each one to match your venue. It's a full layout of the room, not just a table list.
Can I color-code my tables?
Yes. Assign each table a color, useful for spotting things at a glance, like which side of the family is sitting where, or which tables share a meal choice.
Can I print my seating plan to give to my venue or wedding planner?
Yes. Use Print / PDF to export your finished layout as a clean, shareable document. Hand it to your venue coordinator or wedding planner directly, they don't need a Celebrate account to use it.
Is the seating plan free to use?
Yes. You can start building your seating plan in Celebrate for free. Create your event, add tables, and start placing guests without a credit card.